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Tips for Planning Your HOA Sponsored Community Easter Egg Hunt

Posted by IKO Community Management on March 14, 2014 at 5:13 AM

Planning your community Easter Egg Hunt is an exciting time. Spring is in the air and everyone is looking forward to outdoor activities. IKO Community Management knows that part of the fun for adults is the planning phase and we'd like to help you get started!

The larger your hunt, the more help you will need. Many homeowners will eagerly volunteer, especially those with young children. Don’t count out those that don’t have children living at home. The Easter holiday brings many visitors into your community! Let folks know what they can bring and how they can help. Communication is key to the success of your Easter Egg Hunt, so don’t be shy in asking everyone.

Organize: How many kids will be participating? Do you have enough volunteers? What about supplies? A well-planned Easter egg hunt will have plenty of eggs for every child in attendance. How many eggs do you want each child to get? What age limit and will you need to split the hunt up for age groups? Will you be serving refreshments? All of these and other questions should be addressed early for a successful day. Early commitment from volunteers, a detailed list of responsibilities, time, and date will all help to have your hunt running smoothly. Make sure to gather information such as phone numbers and emails from your volunteers in case changes have to be made. This prevents last minute scrambling.

Invitations: Send out invitations early so you will know how to plan. You don’t want disappointed youngsters.Planning for a minimum of 6-10 eggs per child is usually a good rule. More may be added if budget permits and crowd sizes are smaller.

Location: Choose the area in which to hold your Easter hunt. The great outdoors is the best place, but do have an alternative in case of bad weather. It is spring and that rainy days. If an indoor facility is not an option, have an alternative date in advance. Usually a park area in the neighborhood will work fine. Make sure this area is safe and limited to traffic. If you must have the hunt even if it sprinkles or rains, under no circumstances should you continue if it is simply too cold or there is a chance of thunder and lightning.

Baskets:You can keep this simple or make it part of the Easter party by having an activity where each child decorates their own basket. Plastic buckets can be a fun alternative. Keep in mind that items with handles that won’t break are most convenient. Supplies such as ribbon, stickers, construction paper, candy, glue, yarn, or other decorating ideas can be donated. Many families may have scraps or extra art supplies they would be willing to donate. If the budget is tight, have the kids bring their own baskets. You never know if someone might forget their egg carrier so have an extra bag or basket on hand.

Eggs:The best eggs to use are the plastic, hollow, colorful eggs that can be separated and snapped back together. These eggs are inexpensive, safe, and make a fine alternative to real eggs. Many families may have extra plastic eggs from previous years and may donate them back for the game. These eggs can be filled with candy, coins, stickers, gift certificates, or other alternative suggestions during the organization of the Easter hunt. Make sure the eggs are not filled with anything that can be a choking hazard if your hunters are very young. Have a few extra eggs on hand just in case someone comes up short. Again, you won’t want to have any sad faces.

An alternative if your budget is really tight is to have families bring filled eggs to the hunt. Let everyone know how many eggs per child. The eggs can then be hidden while other activities are being held before the big hunt starts.

Setting up the Venue: If possible, the event can be set up the day before. If not, the morning of will do. Have your volunteers decorate, set up chairs, tables, trash cans, refreshments, etc. If you do have access to all the plastic eggs, go ahead and hide them early. This will allow all to show up and enjoy the fun without worries. Have designated group areas roped off to avoid confusion later. Set up craft tables if you will be doing basket decorating as part of the fun. Make sure to have hand wipes if glue is being used. Make sure all your volunteers know what station they will be working once the event starts.

Let the Games Begin: Depending on RSVP’s returned, decide how many eggs each child will be able to hunt for and should you have age group areas to keep it fair for all. When hiding the eggs, you’ll want to keep it easier for the younger group, perhaps placing the eggs just in the grassy area nestled so they still can be seen. For the older groups, they will want it to be a bit more challenging. Using an area with trees, shrubs, or even the playground can make for great hiding places. Ultimately the goal should be to design the egg hunt around the skill level of the participants.

Have a start time and a start line. Kids love a race so, ready, set, go, means fun! Be creative! Perhaps the baskets stay at the start line and the kids must run back and forth with one egg at a time, placing the found egg in their basket until they have found their limit. This is especially fun with the older ones. A cheering crowd adds to the excitement.

Adult supervision is always necessary to keep children from getting lost, and away from traffic and harmful areas. The youngest ones should have a parent shadow them and help only when necessary; giving them freedom but keeping them out of danger.

Other ideas to add to a super fun day can include someone in an Easter Bunny costume. Pictures can be taken for great memories. Face painting rabbit whiskers and bunny noses is always a plus with the little ones. Volunteers from groups like the Girl Scouts, Boy Scouts, youth church groups, and 4H groups can use this as community service badges or achievements. Older teens can get involved by becoming volunteers if they feel they are too old to participate in the egg hunt itself.

Planning large neighborhood Easter Egg Hunts can present challenges, especially when you must provide a well-organized event with perhaps limited financial resources from your HOA and an array of ages. IKO Community Management wishes you a Happy Easter! Plan your Egg Hunt early for a successful, smooth, fun time!

Download IKO's Guide to Planning Community Events

 

Topics: Homeowners, HOA Board